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Job Description — Project Administrator (Finance & Estates)

The Role

At CGP we apply the same high standards to our working environment and general property portfolio as we do to our books. We have a long list of property and estate-related projects which have to be coordinated and monitored to ensure they all remain on track and on budget. These properties are a combination of company, residential and agricultural sites, the maintenance and improvement of which are central to our business ethos.

As Project Administrator you’ll report to the Financial Controller. You’ll be on top of the status of each project: you’ll know what’s outstanding, who’s responsible and how it’s progressing against budget. In other words you’ll make sure all estates projects are controlled, prioritised and tracked with flawless precision.

This is a newly created role, which incorporates aspects of finance and health and safety. It represents an exciting opportunity and for the right person we would be happy to consider this role being 30 hours per week (over 5 days) or full time.

Key responsibilities

As Project Administrator, you’ll be the first port of call for property matters, directing the issue to the correct property or project ‘owner’. Responsible for project administration across the Estates team, you’ll:

  • Assist with preparation of project proposals and budgets for approval by the Board
  • Monitor, record and report on project spend against budget, ensuring job lists are created for each project and actions completed
  • Chase all outstanding tasks where necessary
  • Provide administrative support for our Property & Project Managers
    • Assist with scheduling and planning
    • Managing company vehicle administration and standards
    • Chasing suppliers
  • Attend property / project meetings and record minutes
  • Liaise with contractors and other third parties
  • Carry out routine Finance tasks including invoice processing, filing and improving processes
  • Be willing to take on ad hoc tasks

There is a Health and Safety administration aspect to this role too. You may be expected to: attend H&S Committee meetings; record actions and ensure they’re followed up; improve and centralise record keeping; monitor Health and Safety Checks and carry out DSE (Display Screen Equipment) Assessments.

Given the nature of this role, a driving licence is essential.

Key skills and attributes

Bright and inquisitive, with good A-Levels as a minimum, you’ll have a positive attitude towards everything you do. Previous office or administration experience is essential — property, land or farming experience would be a bonus. You’ll need to be a confident user of Microsoft packages, especially Excel and Word. You’ll also be:

  • Hands on and highly organised — able to juggle several competing priorities
  • Assertive, with bags of initiative
  • Numerate
  • Curious — not afraid of asking questions
  • Methodical and meticulous with a good eye for detail
  • An excellent communicator
  • Firm but friendly and approachable — great with the team, other staff and external parties
  • Comfortable dealing with, and challenging, people at all levels
  • Adaptable, flexible and willing to help out wherever needed
  • Aware of your own limitations and know when to ask for help
  • Driven, with a desire to get things done

More information on how to apply can be found here.